Student Information System free essay sample

Having its features such as user friendly, having a large capacity of sustaining numerous data, becoming a readily available resources that will help the students on an easy analyzing and decision making process, and having a fast and reliable source of information, no wonder computer based system is widely used by most universities in competing with others. The researchers decided to spread the information of the valuability of modernization in PUP which every PUPians experience the benefit to the new technological tool of learning. The researchers, as students of this batch, experienced the long and exhausted queue of students getting passports in entering the university and acquainting with the older batch, they summarized all their experiences in negotiating to the administration. And we both have the same trends of experiences. As the SIS of the PUP is created, the students and school administration easily reach each other even beyond the campuses. We will write a custom essay sample on Student Information System or any similar topic specifically for you Do Not WasteYour Time HIRE WRITER Only 13.90 / page It helps the students and the university by providing an alternative way of integrating each other only with a simple click on the web. Background of the Study Information System described as an â€Å"integrated set of components for collecting, storing, and processing data and for delivering information, knowledge, and digital products† to the users. This kind of system helps the user to interact with one another for an easy transfer of information or knowledge that they need. The use of this system is a widespread to all business management and educational institutions. Being used in education, IS integrates students, parents, teachers, and the other school administration for a better learning environment of acquiring educational purposes. Most of the universities are already taking the advantage of getting rid of it as one of the key of success of the establishment. Student Information System used by PUP is under this technological tool. The university started using this kind of system last 2010. The circulation of every transactions of the university lessens the burdens of overloading works and so much time consumption of the students and school personnel. The computers capability of sustaining and manipulating information helps to lighten up the load of the administration and letting the students access easily by the provided features of the system. It is user-friendly. This is the most basic but the most important feature of a system. It allows the users to use it easily with the guidance of understandable input fields and buttons for manipulation of information including the search engine in finding particular records stored in the system. It has a dynamic security. The system provides username and password for security measurements. The authorized user is the only one that can access and modify the data for safely storage within the system. Information and Communications Technology Center (ICTC) is responsible for operating the whole system in the PUP main campus and has the only privilege to access in all components of the software application. It provides an easy saving, editing, and printing process of data. It allows the users, especially students, to change easily any adjustments and modifications made in the data. It has a ready-to-print feature in printing academic records, billing and grading sheets and other documents that will pop-out as the user click the print display button and saving it for data back-up that can be used in case of emergency. SIS as a computer-based system is like a trending application that must be grab and keep it always up-to-date to catch the willingness of every students to make a click on it. As a digital literate citizen, the society of the university must transform from the past manual system to a digital operating system. This will lead the university to a more competent institution of all times. Theoretical Framework Technology has been a great influence in today’s youth. All things including research matters can be seen through the internet, e-books and other technology-related materials. Technology is within reach of everyone. The theory that best explains this study is communication. How is communication related to the effectiveness of Student Information System? Effectiveness of Student Information System in the Polytechnic University of the Philippines throughout the school year talks about the communication of the students to professors and staff of the university. It brings convenience for everyone because there is no need to meet people just to open your account. All we need to have is a computer and the internet. We all need communication in order to understand and connect to others. Technology is how we will make communication easier to get. We combine the two and we get what the university needs to help everyone get their works done easier. This study’s aim is to know if this system is effective for communication. Conceptual Framework The basis for conceptualizing the effectiveness of Student Information System in the Polytechnic University of the Philippines throughout the school year is to inform the management on how they can improve or develop the system. Prior to the practice of the Student Information System in the university, the focus is to provide the public the knowledge on how the Student Information System helps the students and staff to have a convenient access to their accounts. The paradigm illustrates the conceptual framework of the study and how Student Information System can be incorporated in the convenience of getting the access to personal accounts. Statement of the Problem This study aims to determine the perception of the students of Polytechnic University of the Philippines about the utilization of Student Information System throughout the whole school year. 1. What benefits do the students of Polytechnic University of the Philippines achieved using the computerized system of the university? 2. What are the problems of using the current system? 3. What are the advantages of using the manual system? 4. What are the problems encountered by the students in the past manual system of Polytechnic University of the Philippines? 5. What are the things needed to improve the existing Student Information System of the Polytechnic University of the Philippines? Hypothesis: 1. The use of Student Information System produces less advantage in the PUP throughout the school year. Significance of the Study This study determines the existing system used by the Polytechnic University of the Philippines. This will be going to show the benefits, advantages and disadvantages, and the things to be improved about the Student Information System. This will also show how the computerized data of students, curricular and institutional information system were maintained, gathered and support the whole university. This study will highly show the comparison between the old manual system of the university into the brand new computerized Student Information System, how it minimizes the work of each individuals by making their work more efficient. This will also show the importance of data accuracy, efficiency, effectiveness and economy. The manual system has the main problem about the accessing, updating, monitoring and retrieval of students’ records and generating routinely reports. These are mainly caused by the traditional and inefficient way of record keeping, late submission of pertinent documents, inaccurate, incomplete submitted data and lock of proper coordination between the sub-departments. It also shows how the new system contributes very much in the enrollment process.